Do you find yourself making your task list from scratch every day? Are you reinventing the wheel every time you try to get organized? Are you feeling exhausted and like you’re wasting your time doing that? Here’s some tough love, friend — you are! BUT – You don’t have to! Keep reading for my top tips on how to use your systems to plan for your week efficiently!
When you start your task list repeatedly – whether it’s a daily task list or a workflow for how to execute your services – you are doing yourself a dis-service. You don’t start your grocery list from scratch each week – you know what staples you need every week. Sounds silly, right?! If you’re not using what you’ve already created, then you’re wasting time — use the work YOU’VE ALREADY DONE!
Instead, imagine that you have defined workflows in place and automated for every project you’re working on. Even more – your regular business tasks are automated in your list, too. You know what that means? Your task list practically creates itself each week! Imagine the amount of time, energy and stress that will save you!!
How can you make that happen? Here are my top tips on how to use your systems to plan for your week efficiently:
Once you have those templates, it’s simple to use the templates each month or project, schedule things in (or on some platforms you can auto-schedule adjust) and go! For your one-off tasks, you can add them as needed, but they are the smaller percentage of your typical tasks.
At the end of each work day and especially work week, review and prep for your next work day. Block out 15-30 minutes to review what tasks you still need to complete. If you have anything left at the end of your work time, make sure it’s rescheduled before you log out. At the end of each week, review the next week and make sure that things are realistic.
By taking that time, you will sit down to work the next day with your to do list ready to go. It removes the morning fog paralysis, makes sure you’ve given yourself a plan for how you spend your work time and plans your week efficiently!